Event Request Form Template

Internal event ideas get lost in chat threads. This event request form template gathers the basics (who, when, where, and what you need) so facilities and marketing can review one clear request.

Great for

• Companies and campuses routing internal event requests
• Student clubs requesting rooms and AV
• Marketing and facilities reviewing one shared intake

Keep this short enough to fill on a phone. Ask for the decision-making facts (date, headcount, room needs) and leave detailed run-of-show for a follow-up call.

Route submissions to the people who approve space and spend. Export CSV when you need a weekly list of open requests.

Questions in this template

1. Your full name *
   Name
2. Work email *
   Email
3. Department or team *
   Short text
4. Event name *
   Short text
5. Event type *
   Dropdown All-hands or town hall, Workshop or training, Social or celebration, Client or partner visit, Fundraiser, Other
6. Preferred date *
   Date
7. Preferred start time *
   Time
8. Estimated attendance *
   Number
9. Preferred location or venue *
   Short text
10. What do you need set up?
    Checkboxes Projector or screen, Microphone / sound, Tables and chairs, Catering, Signage, Nothing special
11. Describe the event *
    Long text
12. Budget range (if known)
    Dropdown Under $500, $500 to $2,000, $2,000 to $5,000, Over $5,000, Not sure yet
13. Anything else we should know?
    Long text